Frequently Asked Questions

Download EUCYS 2019 pocket guide

In Inter Expo Center, Sofia, Bulgaria. Check the Venue page for more details.

All contestants will automatically get a table for their stand.


You will get 1-3 chairs on the stand, depends on the amount of people in your project. Also if there is room an extra chair will be allowed on your stand for the judges.


You don’t have to worry about the project title, your name(s) and stand number – they are already displayed on the stand.

Transportation (a Kiosk shuttle bus) will be organised for all arrivals on the 13th of September.

A volunteer will be there to meet you at the airport and to escort you to the bus.

The Metropolitan hotel and Inter Expo Hotel are the official hotels for the official parties (students and one adult per delegation (NO or Adult in Charge).

For more information on the hotels please visit their websites at and

The participation fees are:

Member States, Associated countries and Neighbourhood countries* Countries with Science and Technology agreements* Extra guests
International transports Included Not included Not included
Accommodation Included Not included Not included
Meals, local transports, official activities Included Included Included
Fee Free The participation fee for all official parties (participants and NO) is 350€. The accommodation expenses are 250€ per contestant, 400€ per national organiser All extra guests are responsible for their own accommodation

*Up to 6 contestants and 1 national organiser per country

The fees are to be paid prior the event and are not refundable after 1st September.

EU Members States and the European Schools

Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxemburg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom, European Schools

Associated Countries

Albania, Bosnia and Herzegovina, Faroe Islands, Iceland, Israel, Macedonia, Montenegro, Moldova, Norway, Turkey, Serbia, Switzerland, Ukraine

Neighbourhood Countries

Algeria, Armenia, Azerbaijan, Belarus, Egypt, Georgia, Jordan, Lebanon, Libya, Morocco, Palestine, Syria, Tunisia

Sci-tech Agreement

Argentina, Australia, Brazil, Canada, Chile, China, India, Japan, South Korea, Mexico, New Zealand, Russia, South Africa, USA

EUCYS organisers will cover your accommodation and catering throughout the competition from the 13th-18th of September 2019. If you wish to arrive earlier or stay longer, you will need to book your own accommodation for these additional dates. You will be responsible for all accommodation and catering costs if you choose to stay for any extra dates.

All participants must be covered by health insurance for the period of the event. You are also advised to have a travel insurance that covers possible loss of luggage, delays, etc.

The written project has five parts:


Hand written presentations are not admissible. The presentation should describe the project. It may be accompanied by original illustrations (graphs, drawings and photographs). It may consist of up to a maximum of 10 pages of written text (A4 format; single sided; double spaced and unbound in a minimum character size of 10 point); It may be accompanied by up to a further 10 pages of illustrations (A4 format; single sided and unbound); No extra materials such as video tapes and diskettes can be accepted as part of the typewritten presentation The presentation can be written in any of the official Community languages. Contestants are reminded, however, that the working language of the Jury is English.


in English containing the most important points of the project (aim of project, materials and methods, observations and conclusions).


This may be accompanied, if required, by the full scientific title- Please refer to Contestant Registration form.



This should not be more than ten lines and should be written in simple English for publication in the Contest Catalogue. Contestants through their National Organiser must ensure that this brief project description should be readily understandable to the reporting print and broadcast media and to the interested members of the wider public.

Recommendations for projects:

  • Have a native English speaker read and correct your final draft, if at all possible.
  • If you have a physical artifact, make sure there is at least one photo of it included
  • Even better – add a link to a video, especially if the thing moves.
  • If you are using abbreviations, make sure to write them out the first time
  • Do give an introduction into the prior art in what you are studying and clearly delineate your contribution from previous work by explicitly stating your novelty/contribution.
  • Avoid hyperbolic claims (“the most perfect”, “best” etc) about how good your work is. Jury is tasked with assessing that, not you.
  • Try to get in touch with a scientist/engineer actually working on similar problems in your country and have him read your final draft. He/she will have good questions and suggestions for improvements. If you have won the national contest, he will be very unlikely to refuse to help. Ask your supervisor for help in finding and contacting the person, if you are too shy yourself.
  • If possible, get feedback from potential users and write that up as well: what they like and what they do not like.
  • Do not be afraid to discuss weaknesses and shortcomings of your work. In fact, do so proudly. It gives a much better impression of your level of understanding of what you are doing.
  • Explain what in your opinion was the hardest part of your project. That will give a lot of useful information to a jury member both about the project and your understanding of it.
  • Do not feel ashamed about leaving things out to fit 10 pages. Everyone has to, and jury is aware of that fact.

Sofia is generally a rather hot city for European standards. However, temperature amplitudes and rains are not uncommon so be prepared. The autumn is a considerably moderate season. The normal temperature interval in Sofia in September is between 10°C (50° F) and 23°C (73.4° F).

Would you like to see a bit more of Sofia? is the official touristic website of the Sofia municipality. It offers you advice, sightseeing tips and ideas for additional activities in Sofia.

Also keep in mind that all EUCYS participants have free access to museums every day (check the Programme).


Bulgaria uses a type F power socket, although type C and E plugs are compatible. Type F power sockets are the most widely used power sockets in Europe except for the UK and Ireland.

More information on plugs and socket types:

The Bulgarian currency is the Bulgarian lev (BGN). It is worth roughly 0.51 EUR accorging to the exchange rate. More up-to-date information about the exchange rates can be found on the website of the Bulgarian National Bank:


Sofia is a fairly cheap city. One basic lunchtime men (including a drink) in the business district costs around 13 BGN (around 6.50 EUR). You can find a full estimate of Bulgarian costs of living here.

Sofia has a good public transport system as there are trolleybuses, trams and buses. There is also a subway. The cost of one ticket for any kind of transport is 1.60 BGN (0.80 EUR). The ticket is only valid per trip (meaning that if you have to change buses, you need two tickets).

Keep in mind the tickets for on-ground transport are not valid for the subway and vice versa (but the tickets for the buses, trolleys and trams are the same). You can also purchase a day ticket which is valid for any kind of transport in the city until midnight on the same day. It costs 4 BGN (around 2 EUR).

Standard exhibition stand – 2 m2

Exhibition table with door lock – 50x100x80 cm

Upholstered chairs – 1, 2 or 3 depending on the number of contestants

Extensible spot lights – 4 pcs.

Electrical outlets – 2 kW/220 V (1 outlet per stand)



The back wall is divided into two panels, each panel with visible space of 95 x 238 cm. Contestants may use easily removable adhesive tape to stick their poster to the panel. The panel material is komatex.


Download EUCYS 2019 pocket guide
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